About the company
The opportunity is with an integrated workspace design and build services firm that has been a leading brand name in workspace design. The company specialises in design and build projects and over the last decade, they have successfully completed more than 350 projects and delivered more than 15 million square feet of workspace design projects in India. Over the years, the company has partnered with several prestigious clients to create their ideal workspace.
They are currently looking for an experienced professional to join their project management team. The individual will be responsible for leading end-to-end project management, from defining objectives to obtaining stakeholder approval, efficiently managing resources, enforcing quality standards, and optimizing efficiency. The person will also track project performance metrics and ensure rigorous compliance with safety regulations, conduct detailed post-project evaluations to extract insights for continuous improvement, fostering a culture of excellence in project execution.
Responsibilities
Project Planning and Execution:
- Define the project’s purpose, objectives, scope, and stakeholders.
- Create a project charter that outlines the project’s high-level information, including its goals and constraints.
Develop a detailed project plan that includes the following:
- Scope definition: Clearly define the project’s deliverables and boundaries.
- Schedule: Create a project timeline with milestones and deadlines.
- Budget: Estimate the project’s costs and allocate resources.
- Risk assessment: Identify potential risks and develop a risk management plan.
- Quality standards: Define quality criteria and standards for project deliverables.
- Communication plan: Establish how project information will be communicated to stakeholders.
- Procurement plan: Outline any purchases or contracts required for the project.
- Obtain stakeholder approval for the project plan.
- Monitor and control project progress to ensure that it aligns with the plan.
- Hold regular team meetings to track progress, address issues, and make necessary adjustments.
- Manage and coordinate project resources, including personnel, materials, and equipment.
- Ensure that project quality standards are met and that work is inspected and validated.
- Address any unforeseen issues or changes promptly using a change management process.
- Document project activities, changes, and decisions.
- Maintain open and effective communication with stakeholders.
- Review and manage project risks as they arise.
- Manage procurement activities, including vendor or subcontractor relationships.
- Continuously monitor project performance against the project plan.
- Track project costs, schedule adherence, and quality metrics.
- Implement corrective actions to address deviations from the plan.
- Ensure that scope changes are properly assessed and managed.
- Communicate project status and performance to stakeholders.
- Review and update the project documentation regularly.
- Conduct regular risk assessments and make necessary adjustments to the risk management plan.
- Verify that all project deliverables have been completed and meet the required quality standards.
- Obtain formal acceptance and sign-off from stakeholders.
- Close out contracts with vendors or subcontractors.
- Finalize and archive project documentation for future reference.
- Evaluate the project’s overall performance and identify lessons learned.
- Hold a project closure meeting to review the project’s success, challenges, and opportunities for improvement.
- Confirm release project resources and team members.
- Conduct a post-implementation review to assess the long-term impact and benefits of the project.
- Analyse what went well and what could be improved for future projects.
- Capture and document lessons learned to inform future project planning and execution.
Resource Management:
- Allocate and manage resources, including labour, equipment, and materials.
- Coordinate with procurement to ensure timely availability of required materials and supplies.
- Optimize resource allocation to maximize efficiency and cost-effectiveness.
Quality control:
- Implement and enforce quality control processes to meet or exceed industry standards.
- Conduct regular inspections and quality checks to ensure project quality.
- Address and resolve any quality-related issues promptly.
Health and Safety Compliance:
- Ensure all project activities comply with safety regulations and guidelines.
- Promote a culture of safety among project teams and subcontractors.
- Investigate and report any safety incidents and implement corrective actions.